You can record a new vendor bill or automatically generate it when recording items received against a purchase order. When you create a vendor bill, Web Suite automatically creates a corresponding time or expense entry for each item on it. After approving them, you can bill them to your client. You can also create vendor bills by importing unbilled time and expense entries recorded by a vendor.
Web Suite charges services and expenses to the specified project on a vendor bill. You can review related time and expense entries on the time entry or expense entry screens. You can submit and approve vendor bills just like time and expenses.
Web Suite includes a Pay When Paid feature. When you apply a payment to an invoice that includes a link to a vendor bill, Web Suite prompts you to preview/print it. This helps you schedule payments to your vendors.
On the navigation bar, click Accounting, choose Vendor Bills tab opens the Vendor Bills screen allowing you to view the previous bills as well as creating the newer ones. Either click Create New Bill or New to create a new bill or click the link, View Previous Bills to view the details of existing vendor bills.
Add Journal:
Opens the Project Journal screen where you can add a journal note for the vendor bill. This option appears only in the Edit mode.
Help:
Opens the Web Suite Help in the Vendor Bills section.
Print:
From this screen, you can print, preview or cancel the relevant report.
Workflow:
Opens the Workflow screen for the vendor bills.
Time:
Click to open the Unbilled Time Entry and Expense Entry screen where you can view the unbilled time and expense entries of the selected vendor.
Submit:
Click to open the Submit-Approve screen which enables you to submit the selected entries for approval using various options. Either, mark the check box against the record you want to select, or check/uncheck the topmost box if you want to select or unselect all the records in one go.
Delete:
Deletes the selected vendor bill along with it is associated time and expense entries.
Cancel:
Click to undo any changes made to the Vendor Bills screen.
New:
Click to create a new vendor bill.
Save:
Saves the entries recorded in the Vendor Bills screen and takes you to the view mode of the Vendor Bills screen.
Return:
Closes the screen and takes you to the view mode of Vendor Bills. This option appears only in the Edit mode.
Close:
Closes the screen and takes you to the home page of Web Suite.