Write-Up/Write-Down screen allows you to write up (increase) or write down (decrease) the value of the time entries according to your requirement. You might want to bill the client more or less than the actual billable amount. It is proper that the time entries should be updated accordingly. Increasing or reducing the time entry values in this screen will automatically get reflected in the Time Entry table and the calculated Net Bill value in Billing Review.
Web Suite handles write-up/down functionality very conveniently. You can write-up or write down the time records in the Billing Review screen via its Write-up/Write-Down feature. Net Bill can be manually entered, overriding any computed value and generating a write-up/write-down. Web Suite distributes write-ups/write-downs to employees whose recorded time is part of the bill. This change gets internally reflected in the Time Entry data table as well. For example, If the B-Hours x Bill Rate value of time entry in Billing Review is $100 and you change it to $200. This means that you have written up the value of the time entries by 100%.
This change will be reflected in the WUD value in time entry screen as well as WUD reports available in Web Suite. Then the new Write-Up/Write-Down reports will use the WUD field value to calculate the true billable value. This value will be filled in only after an invoice is processed. If the invoice is reversed, this field should be reset to default value.
When billing a client, a billing manager can recognize the company was more efficient than normal because of investment in new technology and staff training. Conversely, a billing manager can recognize that employees were less efficient because of some issues. Alternatively, the decision-maker can look at the service delivered and decide its value is greater for the client than the calculated bill amount. Whatever the reason, you can adjust the Net Bill amount of the invoices by writing up or writing down the value of time entries. Write-up/down affects the bill rate and not the cost rate.
Web Suite generates a write-up/down automatically on fixed project contracts because actual billing differs from the time and expense value. In case of other contract types, it is a conscious billing decision taken by the billing manager or accountant.
You can write up or down time records in two ways.
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Change Time Entries |
Using the Write-Up/Down feature on Billing Review, you can adjust time entries by a percentage or an amount. |
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Change the Net Bill Amount |
By entering a new value for Net Bill on Billing Review, you generate a write-up (a higher value) or write-down (lower value). To maintain the correct Bill Amount value for the entries, the Billing Hours (B-Hours) display on the invoice as adjusted but the Bill Rate does not change. When time entries are associated with a Manual Invoice, Web Suite compares their billable value to the Service Amount and generates a write-up or write-down accordingly. |