Web Suite supports both default bill rates and special bill rates. Employee default rates are part of the employee record. Optionally, you can define bill rates for activity and expense codes. You can define special bill rates in a service or expense fee schedule assigned to a project.
After negotiating with a client, for instance, project managers would decide whether to charge default employee bill rates, activity rates or special SFS rates for billable time. Similarly, they would decide whether to charge default expense rates or special EFS rates for billable expenses. By defining the rates to use up front, you eliminate non-billable administrative hours otherwise spent checking and correcting rate information. This can be as simple or as complex as the project requires; for example, for services:
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Use default bill and cost rates |
Check the rates of each employee that will work on the project to make sure the Bill Rate, Pay Rate and Overhead Multiplier are up-to-date. No special rates apply. |
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Use special bill rates and default cost rates |
Create a SFS that defines the special bill rates. You can select individual or group of employees or vendors and activities to which special bill rates apply. |
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Use activity bill rates |
Set the activity bill rates in the Activity screen. Next, add it to the Rate Hierarchy by marking the ‘Rates from Activity Table’ option on the Project-Details screen. |
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Use default, activity and special bill and cost rates |
Map out the rates on a piece of paper before entering them into Web Suite. After completing the map, review it and check for conflicts. Step through the Rate Hierarchy. Finally, set up the rates in Web Suite and test them before going live on the project. |