A Web Suite Supervisor or administrator is a special user who has abilities that no other user has, with full security permissions to access and use all features of Web Suite. A supervisor or system administrator should manage the access level of each employee in Web Suite. The Web Suite Supervisor in your firm manages users and their permissions, deciding on the balance of permissions that will maximize each user's interaction with Web Suite, while also protecting sensitive information and functionality. Only the supervisor grants and terminates security permissions, and can do so from any computer on a network that has Web Suite installed.
A login is created titled supervisor (This is both the login name and password initially. We recommend that the acting supervisor create his own password here). Neither User IDs nor Passwords are case sensitive. If you do not enter a password, anyone can log in as a supervisor and access or modify anything in Web Suite or your company information, without any restriction. The system administrator (SA) should create an employee record for himself in the Employee screen and mark himself as a Web User. In Security, full access should be assigned to the employee ID and then use the supervisor login only as a backup. Security screen pre-selects Supervisor if you are logged in as a Supervisor or if the security is off.
If your company is protected by a password, the Web Suite Supervisor is the only person who has unlimited access to all parts of Web Suite. The Web Suite Supervisor sets up the company file and assigns passwords and access rights to the users. There are other tasks that only the administrators can do (recommended):
Turn on/off security for the company
Change user access permission
Change company related information such as company name, address, or fiscal year
Enter the name of the person who will be the administrator
Import and export data
Set up the Company data file
Enables the display of software update message for the selected users
If you need to do one of these tasks, have your company supervisor do it for you. Because of our desire to keep the security mechanism of Web Suite as tamper-proof as possible, we will not explain how to access a database when the supervisor's password has been forgotten. If this situation arises, contact our Technical Support department by phone at (310) 602-4030 for an authorization key, by fax at (310) 784-8482 or by email at support@bqe.com. Be sure to include your company name when submitting support email.
You can select the SUPERVISOR option from the Employee drop-down list. After supervisor is selected, the Security On check box will appear. Check this box to turn on security. When the global security is turned on, the user levels are activated and a login is required when opening Web Suite. If unchecked, access to the program is unrestricted. If security is not enforced, all records can be accessed and changed by any user.
Security is automatically turned on after the number of employees in the database exceeds the user license.