The Payment Disbursement screen can be accessed from the Payment screen by clicking the Details icon on its grid. It allows you to specify which line items on an invoice are being paid by the customer. If we have legacy invoices (that is, invoices that are paid in earlier versions of Web Suite), Web Suite automatically divides the payment into all the line items associated with the paid invoice. However, for new invoices, this screen displays a grid showing all the time and expense entries that are part of that invoice, and allows you to specify which invoice line items are getting paid. If you apply the payment amount fully to one or more than one line items, Web Suite simply saves the changes. However, if you apply the payment amount partially to one or more line items, Web Suite divides the rest of the payment into other line items, if available.
For example: If a client pays $100 on a $400 invoice which includes services and reimbursable expenses, you can choose to disburse this payment on the reimbursable expenses first and then the services.
You can disburse a Non-Sufficient Fund payment (NSF) as well. If you have recorded an NSF payment in the Payment screen, that reduction in fees or expenses gets reflected in the disbursements in the form of negative entries. This offsets the previous disbursement for the original payment.
This feature is active only when you have applied a payment to an invoice.
The following are descriptions of fields on this screen:
Date:
This is the time or expense entry date.
Project ID:
This is the project for which time or expense entry was invoiced.
Employee ID:
This is the employee who logged the time or expense entry.
Item ID:
This is the activity (service) or expense item that was invoiced.
Description:
This is the description of the activity or expense item that was invoiced. This description is dependent on the Item ID.
Amount:
This is the original Net Bill amount charged on an invoice.
Amount Paid:
The amount already paid by a client toward an invoice.
Balance:
The outstanding balance of an invoice. Parenthesis indicates a negative balance.
Amount Applied:
The payment to be applied against each line item on an invoice.
Apply:
When a check box in this column is selected, it indicates that the payment amount will be applied to the line item on an invoice. You can quickly mark the line items to which you want to apply a payment. To exclude any item, uncheck this box for that row.
The grid displays 
to indicate a time entry.
Help:
Opens the Web Suite Help in the Payment Disbursement section.
OK:
Applies the payment and closes the screen.
Cancel:
Cancels the action and closes the screen.