The following provides details about the email settings and server options on the Global Settings—Email Settings panel.
SMTP Server Information
SMTP Server:
You must specify the SMTP server name for sending emails. SMTP is a simple, text-based protocol used to send messages to one or more recipients. For example, for Gmail you use ‘smtp.gmail.com’.
Use SMTP Server Authentication:
By selecting the check box, you choose to apply the server authentication settings which are chosen using the options available. By choosing SMTP Server Authentication, you control how and who is able to send emails.
Use SSL:
Mark the option, if you want to protect the confidentiality and security of data being transmitted between your email program and the servers. SSL stands for Secure Sockets Layer.
User Information
Your Name:
Your first name, say Allen. This is provided to the recipient for identification.
Email From:
This is your email address used for sending and receiving emails. E.g., allen@gmail.com.
CC Mail To:
You can enter the email address of a person to whom you want to send a copy of your emails. You may enter your own email ID or your supervisor’s. When you email an invoice or a report to someone, the CC field is auto populated with this address.
BCC Mail To:
Optionally, you can enter the email address of a person to whom you want to send a blind carbon copy (Bcc) of your emails. When you email an invoice or report to someone, the Bcc field is auto populated with this address.
Login Information
User Name:
You need to specify the relevant user name to log in to the SMTP Server.
Password:
Enter the password to log in to the SMTP Server. You should create strong passwords.
Test SMTP Settings:
Click the icon to verify the settings you have specified for sending the emails. A message will appear on the screen, if the specified information is accurate.
Other Settings (optional)
Delivery Method:
Three options are made available to the user—Network, Specified Pickup Directory, Pickup from IIS. In Pickup from IIS, the email file is dropped in the default location where IIS looks for emails. In Network, the email file is send directly through the network. In Specified Pickup Directory, the email file is delivered to the specified directory location.
Directory Name:
If the selected delivery method is Specified Pickup Directory, enter or browse the directory path to the pickup folder in this field.
Port:
The SMTP Server Port number needs to be mentioned for outgoing mails. The SMTP client initiates a TCP connection to server's port 25. However some servers can have their own configurations, for example, Gmail uses port SMTP number 465.
Authentication Type:
The options available are Anonymous, Basic and NTLM. Using anonymous authentication, there is no way to verify the sender. Basic authentication allows clear text user names and passwords for authentication. NTLM or Integrated Windows Authentication only works in configurations where the client computer can contact a domain computer to validate their credentials. In most firewall configurations, it is not possible. There are also other options that the user can choose based on the requirements of the company.
User Name and Password are used for authentication if the mode is not
anonymous so that the user is authenticated before sending the mail.