The following provides details on the fields or options available on the Global Settings—Security panel.
DCAA Compliant
Make This Application DCAA Compliant:
Government contractors and agencies require their time tracking systems to be DCAA compliant. Web Suite provides a single-click option that makes the application comply with the DCAA requirements. You must check this option to override the existing or default security settings in Web Suite to ensure DCAA compliance. When you do so, Web Suite prompts you to enter your DCAA password.
Set DCAA Password:
Clicking on the link opens the Set DCAA Password dialog box where you can set the password for DCAA compliance settings. You must enter the current/new password and then confirm it. After setting the password, this option changes to Change DCAA Password and allows you to change the password set by you.
Password Required When Closing Date is Changed:
Check this option if you want the Closing Date feature in the Company screen to be password-protected. This way, no one can change the closing date for the company accounts unless authorized to do so. You can set the password for the closing date by clicking on the Set Closing Date... link.
Set Closing Date Password:
When you check the above option for the first time, you are prompted to set a password using the Set Closing Date Password screen. This ensures the closing date setting is password-protected and no one changes it accidentally. After setting the password, this option changes to Change Closing Date Password and allows you to change the password set by you.
Rules
Make Passwords Case Sensitive:
Select this option if you want to make all passwords in Web Suite case sensitive. If you assign a user Curtis James a password ‘CJ’, he cannot log in with ‘cj’ as his password.
Show Error Messages For This Session:
A message tells you about the type of error encountered in the application. Check this option if you want the messages to appear on the screen. By default, the option is unchecked. If you check this option, the setting will be retained for the current logged-in session. When you log out, it will be unchecked.
Turn Off Save/Update Alert Messages:
Select this option if you want to hide the prompt message on saving or updating the time and expense record. By default, the option is unchecked.
Submittal Disclaimer
Users Must Agree to the Following Disclaimer...
Some companies require their employees (or vendors) who enter time and expenses to sign a disclaimer while submitting their entries. This is also a new requirement of several agencies such as DCAA. To help you comply with regulatory standards, you can set Web Suite to display a custom disclaimer prior to submitting time and expenses.
Web Suite allows you to set a rule at the global level by checking this option and typing your own disclaimer message or accepting the default one. E.g., you can ask your timekeepers to certify that all the time and expenses reported by them are accurate and complete. This message appears on the Submit-Approve screen if you turn on this rule here.
Show Patch Update Message:
Enter Employee ID:
Here an administrator or Supervisor can specify the employees who will be notified about any Web Suite updates released after they log in. Whenever there is a new update on Web Suite available, the employees whose IDs are entered here will see a notification on the home page of Web Suite.
By default, the auto update notification is seen by the users who are logged in as Supervisor or if the user has Read access to the Employee screen.
Optimize
Web Suite provides various built-in tools that attempt to repair and optimize a damaged database to protect the information stored in it. To guard against time delays resulting from database corruption, you must run these utilities periodically (for Standard/Access database). You can access the following Optimize options:
Prior to running this tool, all Web Suite users need to log out
from the shared database.
Do not interrupt the repair procedure. Wait until a message confirms
that the process is complete.