The screen allows you to add the expense item to the specific estimate or edit the existing item. Key fields are carried from the Estimate screen.
Details
These fields enable you to enter data specific to the expense item that
you are adding in the estimate. Click the Expense
tab on the Estimate screen and then click Edit
for
a listed expense.
Expense:
An ID that uniquely defines an Expense.
Description:
The expense description brought forward from the expense codes screen. When a single expense is estimated, it defaults to the description of the expense code.
Unit:
Number of units being estimated.
Cost:
The cost rate assigned to the expense. It represents the per
unit cost less any markups and taxes for proper expense tracking.
If the cost of an expense varies, this space can be left blank. Then,
when you log expenses, you can enter the actual cost there. You can enter
any value in decimals and set the number of decimal places to show in
Global Settings. For example, if you assign a cost of .325 for mileage,
that value can be entered here though it will display .33. Placing your
pointer in the field will reveal the true cost.
% Done:
This value shows the percentage of estimate being used up or done for the expense item. This allows you to specify percent complete for each expense item and if you create an invoice using this estimate, it utilizes this percentage value to calculate the total amount.
MU%:
The markup column determines the percentage by which Web Suite will increase
the cost of the expense to determine the cost amount. If the markup percentage
varies, you can leave this field blank and enter it when you log expenses.
Do not enter the percentage as a decimal. For
example, to increase the cost rate by 10.5%, enter 10.5, not
0.105. Web Suite also allows you to enter negative markups.
Tax 1/2/3:
Up to three taxes can be assigned per expense code. These item taxes are
assigned to each expense entry when recorded. They are summed and used
to calculate the value of expense entries. For example, if an expense
GEN:MI has Tax 1 = 5% and Tax 2 = 10%, when an expense entry is made with
GEN:MI, 15% will be added to the cost amount (Units x Cost Rate x Markup).
If taxes are charged one on top of another or if only one tax is charged to the entire expense amount, you should use the Main Expense Tax. The Tax 1, Tax 2 and Tax 3 labels can be changed in the Custom Labels screen.
Cost rates, markup percentages and tax
percentages carry forward from the Expense screen.
Amount:
This is the charge amount for the expense item. It is calculated as [Units x Cost Rate x (1 + MU %)] x (1 + Tax 1 + Tax 2 + Tax 3)].
Actual Amount:
The actual expense amount spent on the assigned project. This field is available only when an estimate is associated with a project and launched from the Project screen.
Actual Cost:
The actual expense-related costs incurred on the assigned project. This field is available only when an estimate is associated with a project and launched from the Project screen.
Custom
Custom 1/2/3
Custom fields hold up to 50 characters each describing the line item uniquely. The custom textboxes enable you to record additional information regarding the line item of Estimate. The caption of Custom 1/2/3 labels can be changed in Custom Labels.
Memo
Enter the text for the expense item of the estimate. In addition, click icon if you want to add Date/Time stamp to your memo.
Help:
Opens the Web
Suite Help
in the Estimate Expense section.
Print:
Opens the corresponding report enabling you to print, preview or cancel
the report.
Update:
Enables you to save the modified information in the current estimate.
Return:
Closes the screen and takes you to the Estimate screen.