The Create Project Phase screen is accessible from the Project-General screen. The following are descriptions of fields on this screen:
Project ID:
Like the parent project, the ID of the project phase consists of a Code + Phase. Code is pre-filled with the main/parent project's code but can be changed here. The Phase can be entered here to identify the child project being created. It should be used when there are multiple phases to a project.
Phase Description:
Description of the phase of this project. Enter a short and meaningful description here.
Project Name:
The name of the Project Phase.
Percent of Total Project:
The percentage value of this phase as part of the whole project.
Contract Amount:
This is calculated directly based on the percentage of the phase in the project that you entered in the Percent field.
Service Amount:
This is the amount spent on the labor or service that contributes towards the contract amount. After entering the Contract Amount, this field gets filled by default with the entire contract amount. It accounts for the amount spent on the employee's service (B-Hours x Bill Rate). You can include or exclude expenses and taxes in this amount depending on how you bill. You can change this amount, the balance of which goes into the Expense Amount field.
Expense Amount:
This is the amount incurred on the expenses that contribute towards the contract amount. After entering the Service Amount, this field gets filled with the balance (Contract Amount - Service Amount), if any. It accounts for the billable expenses incurred by the employee (Cost Amount). You can include or exclude taxes in this amount depending on how you bill. You can change this amount, with adjustments made to the Service Amount automatically
Contract Type:
Select the contract type for this phase of the project here, from the drop-down list. The contract type of the parent project is pre-selected but can be changed, if desired.
Recurring Bill Amount:
If the contract type selected is Recurring, Recurring with Cap or Recurring + Expense, this field is displayed. You can enter the recurring bill amount for the project phase here.
Fixed Fee:
This field displays when Cost + Fixed Fee is selected from the Contract Type drop-down list. If you are using the Cost + Fixed Fee contract type, enter the Fixed Fee (that is, profit amount) in this field.
Create Project Phase Button Panel
Help:
Opens the Web Suite Help in the Create Project Phase section.
Save:
Click to save information.
Close:
Click Close to close the screen.