The following information provides details on the Company screen's options:
Data Entry Fields
Basic information about the Company is entered in this screen.
Name: (required)
The company name is a required field for maintaining a licensed Web Suite database. The field size cannot exceed 95 characters. This field will appear on all invoices. Your Web Suite license key is based on your company name. You can purchase a license from BQE Software or through an authorized re-seller of Web Suite. A free 30-day trial of the software is available, but the database must be licensed and Web Suite must be registered for use beyond 30 days. To obtain your license key, contact BQE Software at 888-245-5669 or email Sales@bqe.com.
If you have purchased a Web Suite license, enter the licensed company name in this field as it appears on the licensing and registration instructions provided upon your purchase of Web Suite. The exact spelling, spacing and punctuation are required, although it is not case sensitive. If the company name is changed after the database is licensed, the result will be an unlicensed Web Suite database. Please consult Web Suite technical support, support@bqe.com, if you must change the company name.
Address:
The company street or mailing address, these fields will appear on all invoices. The field size cannot exceed 55 characters. The field size for the second line cannot exceed 35 characters.
City:
The company city, this field will appear on all invoices. The field size cannot exceed 15 characters.
State:
The name of the state or province where the company is located. The field size cannot exceed 3 characters. This field will appear on all invoices. The label and mask for this field can be modified in the Custom Labels screen.
Zip:
The zip or postal code of the area where the company is located. This field will appear on all invoices. The label and mask for this field can be modified in Custom Labels screen. The field size cannot exceed 15 characters.
Country:
The name of the country or region where the company is established. The field size cannot exceed 35 characters.
Phone:
The company's phone number. Up to 25 characters are allowed for the main telephone numbers. This field will appear on all invoices. The mask for this field can be modified in Custom Labels screen.
Fax:
The company's fax number. Up to 25 characters are allowed for the main fax number. This field will appear on all invoices. The mask for this field can be modified in Custom Labels screen.
The labels and mask for some fields can be modified in Custom Labels screen.
In some cases (Zip, Phone, Fax and State), changing the label in one screen
prompts you to make the change global. For example, Zip Code can be changed
to Postal Code and this change can be implemented globally in all screens.
E-mail:
The company email address. Passing over this field, the mouse pointer changes to a hand and you can open the default email program. The field size cannot exceed 150 characters.
Web:
The company's Uniform Resource Locator (URL). Passing over this field, the mouse pointer changes to a hand and you can open the default Internet browser.
Tax ID:
The company tax identification number. The field size cannot exceed 9 characters. The mask for this field can be set in Custom Labels.
Employer ID:
ID of the company's employer. The mask for this field can be set in Custom Labels. The field size cannot exceed 9 characters.
Country (Currency):
Web Suite supports multiple currencies. This gives you the ability to specify expenses in a currency other than your local currency and bill your clients in a foreign currency. Use this field to set your default home or local currency so that the proper amount and symbols are used at relevant places (for example, in Expense Log). When you specify a currency other than the system default, you are prompted to restart Web Suite for the change to take effect. If you change the home currency, the currency on the reports will change automatically.
This selection can be overwritten at the employee
level.
Example: If your main office is in USA but your employee CJ is working in your U.K. office, you can specify the United States Dollar (USD) here but the British Pound as his default currency in the Employee screen. Whenever CJ logs his expenses, they will be recorded in British Pound according to the multiplier specified (in Currency Manager or Expense Log). When other employees log their expenses, they will be recorded in USD."
Custom1/2/3/4/5:
These custom textboxes enables you to record additional information about the company, holding up to 35 characters each. The Custom1, Custom2, Custom3, Custom4 and Custom5 labels can be changed in Custom Labels screen.
Message on Invoices:
Enables you to add a custom message to be printed on your invoices generated
by the company. Click 
. You
will be prompted with a dialog box asking you to choose OK
or Cancel. Click OK, if you want
to apply message to the invoices for all clients.
Taxes
Main Service Tax:
The tax applied to the labor amount on invoices. If you typically apply service tax to invoices, enter the tax amount here. The field size cannot exceed 8 characters. When new clients are created the tax amount entered here will be brought forward to the client record when created. It can be removed or edited in the client record at any time. The labels for these fields can be set in Custom Labels screen. These labels get reflected in the other screens (such as Project, Client, etc.) as well.
Main Expense Tax:
The tax applied to the expense amount on invoices. If you typically apply expense tax to invoices, enter the tax amount here. The field size cannot exceed 8 characters. When new clients are created the tax amount entered here will be brought forward to the client record when created. It can be removed or edited in the client record at any time. The labels for these fields can be set in Custom Labels screen. These labels get reflected in the other screens (such as Project, Client, etc.) as well.
FY Begin Date:
Starting date of the company's financial year. This field is used by Web Suite standard reports when the financial year filter is selected.
FY End Date:
End date of the company's financial year. This field is used by Web Suite's standard reports when the financial year filter is selected.
Closing Date:
Specifying a closing date for your last accounting period prevents unauthorized or untimely editing of data and transactions (time, expense, invoice or payment records) in Web Suite before or on that date. You can only view the time entries, expense entries, invoices and payments but cannot make changes to them. Typically, accountants find it useful after balancing their books of account for the previous year. They can balance their books of account and then set the closing date to prevent other people from changing the data. This option is especially useful for companies requiring DCAA compliance.
This option can be password-protected from the Global Settings screen. See Change Closing Date Password for more.
Logo
If you added a company logo, it displays in this section.
Web Suite Company Button Panel
Click here to License and Register:
Click this link to enter the License and Registration keys.
Help:
Opens the Web Suite Help in the company section.
Add Logo:
Allows you to add a company logo by selecting the desired image from any folder. It accepts bitmap images or jpeg images (.bmp/.jpeg/.jpg file extension), and resizes the image with length and height less than or equal to 1 inch.
Remove Logo:
Allows you to delete the current company logo.
Save:
Saves information as entered on the Company screen.
Close:
Closes the Company screen and takes you back to the home page of Web Suite.