All fields in this tab are read-only. The Account tab is a convenient reference to client's account information. Time, expense, invoice and payment information from your Web Suite data file is queried and displayed here.
The following are descriptions of fields on this screen:
Data Filters:
You can filter the project's account information by a time period. You need to select the desired type of date filter from the drop-down list. The date filter defaults to All Dates but you can change it as needed. The options include All Dates, Today, This Month, Fiscal year, Year to Date, Last Week, etc. The From-To date fields are pre-filled accordingly. You can also select dates from the drop-down calendar. The date filters make it easy to compare the last year's project performance with this year's performance.
Refresh 
:
Click to re-calculate and then display the updated values.
Print 
:
Allows you to preview and print the Client Account Summary report. Preview displays the full screen representations of the report and allows you the choice of printing or exporting the report. Print button provides you with various options: report preview, print setup, printer selection, refresh data, export data, toggle group tree, zoom, find data and page navigation. Web Suite enables you to zoom in three stages (full page, full width, and close-up) to find the most desirable appearance. You can maneuver around the screen by using the horizontal and vertical slide bars at the bottom and right side of the screen. Click the Printer icon at the top of the Preview window to print the report.
|
|
Cost |
Billable |
Billed |
Un-Billed |
|
Services |
It is calculated as the product of actual hours spent on projects and the cost rate of employees working on them.
Cost = A Hours x Cost Rate |
It is calculated as the product of bill rate of employees working on projects and billable hours spent on them, including taxes.
B Hours x Bill Rate x (1 + Tax 1 + Tax 2 + Tax 3) |
It is the total service amount billed to a client, including taxes and write-up/down.
B Hours x Bill Rate x WUD x (1 + Tax 1 + Tax 2 + Tax 3) |
It is the total service amount that is yet to be billed to a client, including taxes.
B Hours x Bill Rate x (1 + Tax 1 + Tax 2 + Tax 3) |
|
Extra Services |
It is calculated as the product of extra hours spent on projects and the cost rate of employees working on them. The time entries are marked as Xtra in this case.
Xtra Hours x Cost Rate |
It is calculated as the product of bill rate of employees working on projects and extra hours spent on them, including taxes.
Xtra Hours x Bill Rate x (1 + Tax 1 + Tax 2 + Tax 3) |
It is the total service amount that has been marked as extra and billed to a client, including taxes and write-up/down.
Xtra Hours x Bill Rate x WUD x (1 + Tax 1 + Tax 2 + Tax 3) |
It is the total service amount that is marked as extra and yet to be billed to a client, including taxes.
B Hours x Bill Rate x (1 + Tax 1 + Tax 2 + Tax 3) |
|
Total Services |
The total cost of services for all the projects of a client, including extra services.
Total Labor Cost = (A Hours x Cost Rate) + (Xtra Hours x Cost Rate) |
The total billable amount spent on all projects of a client.
(B Hours x Bill Rate) + (Xtra Hours x Bill Rate) |
It is the total service amount billed to a client, including extra services, taxes and write-up/down. |
It is the total service amount that is yet to be billed to a client, including extra services and taxes. |
|
Expenses |
The cost of billable expenses incurred on projects, excluding markup and taxes. |
It is calculated as the cost of billable expenses incurred on projects, including taxes and markup.
Cost x Unit (1 + Tax 1 + Tax 2 + Tax 3) + (1 + Markup) |
It is the total expense amount billed to a client, including taxes and markup.
Cost x Unit (1 + Tax 1 + Tax 2 + Tax 3) + (1 + Markup) |
It is the total expense amount that is yet to be billed to a client, including taxes and markup. |
|
Extra Expenses |
The cost of extra expenses incurred on all projects of a client. The expense entries are marked as Xtra in this case. |
It is calculated as the cost of billable extra expenses incurred on all projects of a client, including taxes and markup.
Xtra Cost x Unit (1 + Tax 1 + Tax 2 + Tax 3) + (1 + Markup) |
It is the total expense amount that has been marked as extra and billed to a client, including taxes and markup.
Xtra Cost x Unit (1 + Tax 1 + Tax 2 + Tax 3) + (1 + Markup) |
It is the total expense amount that is marked as extra and yet to be billed to a client, including taxes and markup. |
|
Total Expenses |
Sum of billable expense cost and non-billable expense cost incurred on projects. It includes both billable expenses and expenses that are marked as extra. |
Sum of both billable expenses as well as expenses that are marked as extra, including taxes and markup.
|
Total expenses billed to a client-both billable and extra expenses, including taxes and markup.
|
Total expenses that are yet to be billed to a client-both billable and extra expenses, including taxes and markup. |
|
Total Services + Expenses |
The total cost of all projects of a client. It is the sum of Total Services Cost and Total Expenses Cost. |
The total billable amount against a client. The sum of Total Services Billable and Total Expenses Billable. |
The total amount billed to a client. It is the sum of Total Services Billed and Total Expenses Billed. |
The total amount not yet billed to a client. It is the sum of Total Services Unbilled and Total Expenses Unbilled. |
|
Total Hours |
Retainer Paid |
Retainer Used |
Retainer Available |
|
The total actual hours recorded to all the projects of a client. Actual hours are recorded in the time entry screen along with the B (billable) Hours. |
The sum of all retainer payments entered in the Payment screen for this client. It is the total retainer (project + client retainer) paid by the client. This is not the retainer balance. |
Retainer used or applied for a client. It is the sum of all retainer payments used or applied on invoices in the Payment or Billing Review screen for projects of this client. |
Total retainer available (Total Retainer Paid-Total Retainer Used) for the client that can be used on any invoice of the related projects. |
|
Total Spent |
Billed (Pre-Tax) |
Net Billed |
Total Paid |
|
This is the total amount spent on the project*. It is equal to the value of all entries (both billable and non-billable services and expenses) excluding markup on expenses. |
The amount billed to the project before applying taxes on it. It is calculated as Total Amount Billed – Tax. |
The amount billed to a client prior to applying the client retainer in Billing Review. This amount includes the tax amount billed to the project. Thus, it is the Total Amount Billed - Retainer Used. |
The amount paid by the client to date, excluding retainers.** |
|
Total Amount Owed |
|
|
|
|
Total outstanding balance for the client. It is the Total Amount Billed - Total Amount Paid. |
|
|
|
*For all non-extra services and non-extra expenses.
**Retainers are excluded since they are applied to invoices when processed, which results in a reduced invoice amount and therefore a reduced Total Amount Billed. If you have applied a Debit payment, the amount of the debit payment will be subtracted from the total payments.