The screen allows you to add the expense item to the specific budget or edit the existing item.
Key fields are carried from the Budget screen.
Date Entry Fields
These fields enable you to enter data specific to the service item that you are adding in the estimate.
Employee:
Each employee
has a unique ID. This is a key field that links projects, time, expenses,
invoices and reports to particular employees. Click 
to display a list to choose the
employee from.
Employee Group:
Enter ID of the employee group. It is the ID of the group to which the employee belongs. Either the Employee ID or the Employee Group can be displayed in the same row.
Expense:
An ID that uniquely defines an Expense.
Expense Group:
Expense Group that you are budgeting. You cannot enter both Expense ID and Expense Group at the same time. Budgeting for an expense group rather than individual expenses is a great time saver.
Description:
The expense description brought forward from expense codes. When a single expense is budgeted, it defaults to the description of the expense code. When a group is budgeted, it defaults to "All Expenses".
Unit:
Number of units being budgeted.
Cost:
The default cost of the expense. It represents the per unit cost less any markups and taxes for proper expense tracking.
Tax 1/2/3:
Taxes that can be assigned to an expense. Up to three taxes can be assigned per expense. These taxes are assigned to each expense entry when recorded. They are summed and used to compute the charge amount of the expense entry.
Custom 1/ 2/3:
Custom fields hold up to 50 characters each describing the line item uniquely. The custom text boxes enable you to record additional information regarding the line item of Estimate. The caption of Custom 1/2/3 labels can be changed in Custom Labels.
Amount:
This is the total expense amount being budgeted. It is calculated as [Budgeted Units x Cost Rate x (1 + MU %)] x (1 + Tax 1 + Tax 2 + Tax 3). This field shows column summary at the bottom.
Actual Amount:
The actual expense amount spent on the assigned project. It represents the actual charge amount of the expenses incurred on the project and is calculated as [Units x Cost Rate x (1 + MU %)] x (1 + Tax 1 + Tax 2 + Tax 3). This field shows column summary at the bottom.
These values are updated in real-time and show you how much of your budget has been spent. No longer do you have to visit other screens or run reports to know where you stand on each budget line item. This field is available only when a budget is associated with a project and launched from the Project screen.
Actual Cost:
The actual expense-related costs incurred on the assigned project. It represents the actual cost amount of the expenses incurred on the project and is calculated as [Units x Cost Rate. This field shows column summary at the bottom.
These values are updated in real-time and show you how much the project is costing you. This field is available only when a budget is associated with a project and launched from the Project screen.
Cost Amount:
The total cost of the budgeted expense line item before markup and taxes. The per unit cost is multiplied by the units to compute this value.
Cost Amount = Units x Cost Rate
% Done:
This value shows the percentage of budget being used up or done for the expense item.
MU%:
The percentage Web Suite will increase the cost of the expense item to determine the charge amount.
Memo:
Enter the text for the expense item of the budget. In addition, click
Date/Time Stamp 
if you want to add the Date and
Time on which the memo was added.
Additional Fields
Show Vendors:
Select this option to view the vendors in the Employee ID drop-down list.
Show Approved Only:
Selected, the budget is approved for use with projects. Only users with full access security permissions can approve a budget or modify it after being approved
Rates from Activity:
Selected, this ensures that the rates for the activities in the Budget are fetched from the Activity Table.
Help:
Opens the Web Suite Help in the Budget section.
Print:
Opens the corresponding report enabling you to print, preview or cancel the report.
Update:
Enables you to save the modified information in the current budget.
Return:
Closes the screen and takes you to the Budget screen.